HR Officer - Flow Kenniscentrum

The jobholder will report to the Head of Human Resources. S/he will be part of a team and be mainly responsible for the daily human resources management.

As such, the HR Officer/Staff Administration will ensure the correct and timely administration of contracts of employment, the determination of individual rights and entitlements as well as privileges and immunity entitlements, leave management, and the correct and timely preparation of salary payments for TENT T staff, in line with the relevant regulatory provisions and in collaboration with all appropriate services. 

S/he will mainly carry out the following tasks:

 HR Management 

−  Responsible for the daily management of contracts (renewals, step increase, termination) and the initial determination and periodic review of individual rights. 

−  Ensure that all staff members are aware of their rights and obligations and answer any queries on the subject. 

−  Provide initial information and welcome to each new staff member. Ensure that a welcome pack is maintained and updated for distribution. 

−  Assist the Head of HR in the planning of Title 1 budget. 

−  Backup of the salary payments for TEN-T staff ensuring an effective information flow with the relevant external bodies, such as DG Human Resources and Security as well as Paymaster Office. 

−  Draft policies and procedures proposals in the area of personnel administration, and ensure proper implementation of established policies and procedures. 

−  Establish and maintain in a timely manner the personnel files of TEN-T staff in accordance with staff rules and regulations. 

−  Maintain and update the HR database in a timely manner, and present periodic and ad hoc reports and statistics on staffing matters

Management of issues related to "Protocol, Privileges and Immunities" 

−  Focal point for all questions related to Privileges and Immunities. These include the following non exhaustive list: special id cards; car registration and tax free cars; tax free importation of goods. 

−  Inform staff of their rights and obligations in this respect and answer any queries relating to these issues. 

−  Liaison with all relevant internal and external partners (DG HR, Belgian Protocol section, etc.) and processing of all relevant documentations. 

Leave management 

−  Focal point for all issues related to leave. 

−  Monitoring and processing of all leave requests. 

−  Updating of all related systems in a timely manner. 

−  Provide statistics and reporting as requested 

A. Eligibility criteria

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  A post-secondary education attested by a diploma.
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  Or a secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three years. 
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  Thorough knowledge of one of the languages of the Communities and a satisfactory knowledge of another EU language to the extent necessary to perform his/her duties.

In addition, in order to be eligible a candidate must:

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  be a national of one of the Member States of the European Union;
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  be entitled to his or her full rights as citizen;
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  meet the appropriate character reference as to his/her suitability for the performance of his/her duties; 
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  have fulfilled any obligations imposed by the applicable laws concerning military service, and; 
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  be physically fit to perform the duties linked to the post.

Candidates must be included in the European Personnel Selection Office (EPSO) data base for contract agents in function group III in a field appropriate to the profile of the post and have successfully passed the EPSO selection tests for that function group.

Please note that candidates who are on a valid EPSO list published in 2010 (CAST2010) are eligible on the condition they have successfully passed the complementary tests (DB3), as an Annex to the selection procedure CAST2010. The candidates concerned are invited to consult the letter they received from EPSO for further information.

Candidates issued from CAST RELEX are not eligible for this position, which does not have an international dimension.

B. Selection criteria

Essential:

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  Professional experience acquired in positions in Human Resources, preferably in staff administration. 
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  Knowledge of European Union policies.
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  Very good command of the English language in the technical field concerned. 
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  Experience of working in a multi-cultural and international environment.
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  High degree of organisational skills and ability to work under pressure.

Advantageous:

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  Professional experience in an EU Institution, in particular as HR Officer.
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  Professional experience in work legislation.
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  Good interpersonal, communication and problem solving skills.
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  Knowledge of Sysper2 database.
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  Knowledge of more than two Community languages, in particular working languages (French and/or German).